Professional letter templates

Suggestion To Supplier

2008-10-08T01:27:00.000+08:00

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

I am writing regarding a matter I am certain will interest you.

[STATE PROBLEM IN A MANNER WHICH IS RELEVANT TO THE SUPPLIER, ex. I'm sure you will agree that late deliveries clog up your inventories and cause you to turn down profitable orders due to lack of stock.] [STATE SUGGESTION, ex. By loading your delivery trucks immediately from your inventory premises as opposed to moving them first to the loading dock, you may be able to achieve significantly higher throughput, resulting in higher profits for you and earlier delivery for your customers.]

I hope this is useful to you.

Sincerely,

[YOUR NAME, ex. Jill Jones]

Apology For Returned Check: Bank Error, Replacement Enclosed

2008-10-07T13:02:00.000+08:00

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

You can understand my embarrassment when I was informed that my check to you (#[CHECK NUMBER]) was returned due to insufficient funds. That is why I immediately contacted my bank, who notified me that they had [BANK ERROR, ex. failed to process a deposit we made two weeks ago].

I have nonetheless enclosed a replacement check (#[CHECK NUMBER]) in the amount of $[AMOUNT]. My bank will be forwarding to you a letter of apology regarding their error.

Sincerely,

[YOUR NAME, ex. Jill Jones]

New Check Is Enclosed

2008-10-07T12:58:00.000+08:00

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

I regret that you did not receive our check #[CHECK NUMBER] sent on [DATE, ex. June 5]. Please accept my apologies for the delay.

Enclosed, please find a new check, (#[CHECK NUMBER]) in the amount of $[AMOUNT]. [STATE WHAT YOU BELIEVE WILL BE THE STATUS OF YOUR ACCOUNT ACCORDINGLY, ex. I understand that this should clear our account.] Please call me if I am mistaken.

Since I have issued a stop-payment order on the previous check, please forward it to me if you ever receive it. Again, I am sorry for the delay.

Sincerely,

[YOUR NAME, ex. Jill Jones]

Requesting Credit Limit Increase

2008-10-07T12:37:00.000+08:00

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

We have been pleased to do business with you for the past [DURATION, ex. six months] and we look forward to dealing with you in the future.

I am confident that you are pleased with our history of prompt payment within the [CURRENT TERMS, ex. $3,000 maximum, 30-day] terms you have extended to us. To facilitate the volume of business we foresee doing with you in the future, however, we request that you [REQUESTED TERMS, ex. extend our credit limit to $7,000].

Please contact me at XXX-XXXX if you require any additional information to process our request. I look forward to hearing from you.

Sincerely,

[YOUR NAME, ex. Jill Jones]

Service Inquiry: Request To Send Information

2008-10-07T01:31:00.000+08:00

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

[STATE NATURE OF YOUR BUSINESS, ex. We are a medium-sized construction company specializing in custom homes.] [STATE SERVICE REQUEST, ex. We require cleaning services to prepare our homes for our customer. This involves removal of garbage and debris, as well as cleaning of windows, bathrooms and kitchens.]

We would greatly appreciate receiving any information, brochures and price lists you may have to learn more about your services. Please send such materials to:

[ADDRESS, ex.
Attention: Jill Jones
WareSoft Industries
1242A Yonge Street
Toronto, Ontario
L4D 4F2]

I thank you in advance and look forward to studying the materials you send me.

Sincerely,

[YOUR NAME, ex. Jill Jones]

Payment Enclosed: Multiple Invoices

2008-10-06T07:00:00.001+08:00

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

Enclosed, please find our check #[CHECK NUMBER] in the amount of $[AMOUNT], broken down as follows:

YOUR INVOICE # AMOUNT
[FILL OUT FORM, ex.
A53265 $ 200.43
A53352 $2,000.00
A53267 $2,030.00]

[STATE WHAT YOU BELIEVE WILL BE THE STATUS OF YOUR ACCOUNT ACCORDINGLY, ex. In consideration of this check, I believe our account is cleared.] Please call me if I am mistaken.

Sincerely,

[YOUR NAME, ex. Jill Jones]

Rejection Of Bid

2008-10-06T06:58:00.000+08:00

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

We thank you for submitting your bid of [DATE, ex. June 19]. We were impressed with the quality of your products and the detail of your bid.

Although the contract has be awarded to an alternative bidder, we do foresee requesting additional bids from you in the future. You may be interested to know that [STATE SUPERIOR TERMS OF THE SUCCESSFUL BIDDER, ex. the successful bidder quoted 10% lower than your bid, and was able to deliver within 15 days.]

We look forward to the possibility of doing business with you in the future.

Sincerely,

[YOUR NAME, ex. Jill Jones]

Rejection Of Proposal

2008-10-06T06:54:00.001+08:00

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

I was pleased to receive and examine your proposal of [DATE, ex. June 10]. Thank you for your interest in [NATURE OF PROPOSAL, ex. rendering cleaning services at our construction sites].

I regret, however, that we are unable to accept your proposal. [STATE REASON(S), ex. Although I find the services outlined in your proposal to be of high quality, we are currently under two-year contract with Jerryâ€™s Disposal for similar services.] {IF THERE IS A POSSIBILITY OF DOING BUSINESS IN THE FUTURE, MENTION SO, ex. After the contract expires, however, we will be pleased to discuss the possibility of doing business in the future.}

Thanks again for your proposal. I do appreciate your time and effort and wish you the best in the future.

Sincerely,

[YOUR NAME, ex. Jill Jones]

Rejection Of Shipment Due To Bad Quality: Cancel Order

2008-10-06T06:52:00.000+08:00

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

I have just received your shipment of [PRODUCT(S), ex. 100 sheets of 8x5 drywall], which we ordered on [DATE, ex. June 1, 1998] (a copy of the sales receipt is enclosed). Since I know of your reputation for quality, I was surprised to find that [STATE NATURE OF BAD QUALITY, ex. a good portion of the shipment was cracked]. [STATE WHAT WILL OR HAS BEEN DONE WITH CURRENT SHIPMENT, ex. Your trucks have taken the original shipment back to your premises.]

Unfortunately, I will have to request that the order be canceled. [STATE REASON, ex. The time required to re-ship the order will significantly delay our schedule. Accordingly, we have arranged for our painters to provide the drywall through their suppliers.]

I regret that we were unable to complete the order. As I am certain this is an isolated incident, however, I look forward to continued business with you in the future.

Sincerely,

[YOUR NAME, ex. Jill Jones]

Rejection Of Unordered Products From Unknown Supplier

2008-10-06T06:50:00.000+08:00

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

Iâ€™m afraid there has been an error.

This is the [ORDINAL, ex. third] time your firm has attempted to ship [PRODUCT(S), ex. 50 toner cartridges] to our office on [DATE, ex. June 9, 1998]. We would like you to know that no such order for [PRODUCT(S), ex. 50 toner cartridges] had been made. We absolutely reject the shipment. Please arrange to pick up your product{s} as we are not willing to incur any expenses to return them. Furthermore, your invoice (#[INVOICE NUMBER]) and this letter has been forwarded to the Attorney General of [STATE/PROVINCE, ex. Ontario] for possible fraud prosecution.

Sincerely,

[YOUR NAME, ex. Jill Jones]

Change of Correspondence Address Sample Letter

2008-10-06T06:17:00.000+08:00

[Your Name]
[Your Old Address]

[Date]

Manager
Customer Service Department
[Company Name]
[Company Address]

Dear Sir/Madam,

Re: Change of Correspondence Address
Policy No.: [Your Policy Number]

I wish to inform you that with effective from [Date], I will be moving to my new house at:

[Your New Address]

Please send all correspondence to my new address.

I shall look forward to your reply. Thank you.

Yours truly,

[Your Signature]

[Your Full Name]
[Your Phone Number]

Sample Letter Asking To Join Results As A Member/Monthly Sponsor

2008-10-06T05:49:00.000+08:00

Dear_____________,

It is with optimism and confidence in healing and peace in the world that I write to you. My confidence comes from my own involvement in a grassroots citizen action network, RESULTS, that is transforming our world of rampant poverty into one where everyone has the health care, education and economic opportunity to thrive. It sounds impossible, and I might have thought so too. But since I’ve been more active as a citizen through the support of RESULTS — calling and writing my members of Congress and educating others — I see that our democracy really can work. And I’ve seen that there are practical solutions to even seemingly overwhelming problems like hunger and poverty.

There are two realities that never cease to wake me up:

1. A 1 year old girl in Africa died today — of starvation. She is one of 26,500 children who die every day, mostly from preventable causes.
2. A 5 year old boy in Chicago died today — because he had no health insurance. 1,000 American children lose their health insurance each week.

These two have an important relationship: children die primarily because their families, communities and governments are unable to access the resources to provide them with the necessities of life, such as adequate nutrition, clean water, sanitation and healthcare. Through RESULTS I use my voice to make sure that these basic needs of every person are a priority of our elected officials.

Here’s the kind of leverage that a donation to RESULTS creates:

* RESULTS volunteers were instrumental in pressing Congress to approve the largest-ever annual increase in funding for the Global Fund, an extremely effective non-government entity that helps deliver services to fight AIDS, tuberculosis and malaria.
* RESULTS generated massive support among the public, press, and Congress for expanding the State Children’s Health Insurance Program (SCHIP) to reach 10 million children—3.9 million of whom currently do not have health insurance.

I know you must get lots of requests to fund all kinds of good causes, as I do. And I don’t want you to get the feeling that because we are friends that I have any expectations for you to fund RESULTS just because I am asking you to. I simply want you to know that it is truly possible to create big shifts in national and international policies and bring an end to poverty. If that speaks to you, I want to invite you to consider becoming a monthly sponsor of RESULTS. To do that, you contribute $10 or more each month and have the money withdrawn from your credit card or checking account. The brochure is attached which shows how to do it. Or you can become a member for as little as $35 and receive our quarterly newsletter, the RESULTS Advocate.

I’ll call in a couple of days to follow up and answer any questions you may have. It feels good to be able to share some good news about what’s going on in the world — I look forward to talking.

Warm regards,

Rejection Of Shipment Due To Late Delivery

2008-10-05T14:17:00.001+08:00

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

I have just received your shipment of [PRODUCT(S), ex. 100 sheets of 8x5 drywall], which we ordered on [DATE, ex. May 15, 1998] (a copy of the sales receipt is enclosed). Unfortunately, [NAME, ex. Joe Johnson at your sales department] promised delivery by [DATE, ex. May 30, 1998]. Since our order was of an urgent nature, we were expecting delivery as promised. Accordingly, I regret that we cannot accept delivery.

[STATE HOW PRODUCT WILL BE RETURNED, ex. Please call me at XXX-XXXX and tell me how you would like the shipment to be returned and our refund handled.]

I am sorry that we were unable to complete the order. As I am certain this is an isolated incident, however, I look forward to dealing with you in the future.

Sincerely,

[YOUR NAME, ex. Jill Jones]

Rejection Of Shipment Due To Bad Quality: Please Re-Ship

2008-10-05T14:15:00.000+08:00

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

I have just received your shipment of [PRODUCT(S), ex. 100 sheets of 8x5 drywall], which we ordered on [DATE, ex. June 1, 1998] (a copy of the sales receipt is enclosed). Since I know of your reputation for quality, I was surprised to find that [STATE NATURE OF BAD QUALITY, ex. a good portion of the shipment was cracked]. Nonetheless, I am certain that you will be pleased to re-ship our order. [STATE WHAT WILL OR HAS BEEN DONE WITH CURRENT SHIPMENT, ex. Your trucks have taken the original shipment back to your premises.]

Sincerely,

[YOUR NAME, ex. Jill Jones]

Return Product After Trial Period

2008-10-05T13:13:00.001+08:00

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

I would like to thank you for granting us the opportunity try your [PRODUCT(S), ex. Powerline Accounting Software Package] for a trial period. After careful consideration, we have determined that [REASON FOR RETURN, ex. the software is not suitable for our unique type of business, which demands simultaneous use of FIFO, LIFO and specific identification inventory accounting regimes].

I regret, therefore, that we must ask for a return. [STATE HOW PRODUCT(S) WILL BE RETURNED, ex. I have enclosed the software and documentation.] {STATE HOW YOU WOULD LIKE CREDIT, IF ANY, TO BE HANDLED, ex. Please forward a refund check to us at your earliest convenience.}

Thanks again.

Sincerely,

[YOUR NAME, ex. Jill Jones]

Follow Up Letter Regarding Credit Due

2008-10-05T12:43:00.000+08:00

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

We purchased paper supplies from you under invoice no. [INVOICE NUMBER] dated [INVOICE DATE] in the amount of $[AMOUNT OF INVOICE].

The supplies were subsequently returned to you unused on [DATE OF RETURN OF SUPPLIES], at which time you assured us that we would receive a full refund.

We are still awaiting our refund. Please provide us with a Check representing the above amount as soon as possible.

Sincerely,

[YOUR NAME, ex. Jill Jones]

Requesting Credit

2008-10-05T12:39:00.001+08:00

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

We are interested in your firm's [products/services] and look forward to doing business with you.

To facilitate this, and to ensure that you are paid in a timely manner, we would like to request a credit term of 30 days. Accordingly, you will be paid within 30 days of our receiving your invoice.

To expedite our request, I have taken the liberty of providing you with our bank information, as well as two references, as follows:

BANK INFORMATION:

[LIST BANK NAME AND ADDRESS, ex.
XYZ Bank Inc.
4321 Second Street
Anycity, Anystate 85839]

REFERENCES:

[LIST REFERENCES, ex.
ACME Corporation
4233 Third Street
4321 Second Street
Anycity, Anystate 85839

Magnaflux Co.
6534 Fourth Street
4233 Third Street
Anycity, Anystate 85839]

Please contact me at XXX-XXXX if you require any additional information. I look forward to hearing from you.

Sincerely,

[YOUR NAME, ex. Jill Jones]

Please Send Documentation

2008-10-05T12:31:00.000+08:00

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

I would like you to know that I am pleased with [PRODUCT(S), ex. your A45 compressor]. Unfortunately, however, our shipment did not include any documentation. I request, therefore, that you kindly send me a copy at your earliest convenience.

Sincerely,

[YOUR NAME, ex. Jill Jones]

Request Extension On Payment

2008-10-05T01:38:00.001+08:00

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

[THANK AND COMPLIMENT SUPPLIER FOR PRODUCT/SERVICE, ex. We found your cleaning and disposal services to be exceptional. Indeed, our construction sites have never looked better!]

I have received your invoice #[INVOICE NUMBER] in the amount of $[AMOUNT]. [STATE WHETHER AN INTERIM PAYMENT IS ENCLOSED, ex. I have enclosed our check #4242 for $3,000.00.] [STATE REASON, ex. As you may know, the recent brick-layer strike has adversely but only temporarily affected our liquidity]. Since we wish to continue to do business together, I regret that we forced to remit the balance [DATE, ex. in two weeks].

Although I am confident you understand our situation, allow me to apologize for the delay and assure you that this is an isolated request.

Sincerely,

[YOUR NAME, ex. Jill Jones]

Dissatisfied With Product: Please Process Return

2008-10-05T01:36:00.002+08:00

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

I have just received your [PRODUCT(S), ex. PowerStatement Accounting Software], which we ordered on [DATE, ex. June 1, 1998] (a copy of the sales receipt is enclosed). Although I'm certain you have a fine line of products, I regret that [STATE NATURE OF DISSATISFACTION, ex. this software did not meet my expectations. Because our administrative staff is not highly-trained in the use of computers, they were unable to operate the software in a manner faster or more economical than the current software we use.]

Since I know of your good reputation for customer satisfaction, I am confident you will process our return at your earliest convenience. [STATE HOW PRODUCT(S) WILL BE RETURNED, ex. I have enclosed your software and documentation package.] {STATE HOW YOU WOULD LIKE CREDIT, IF ANY, TO BE HANDLED, ex. Please forward a refund check to us at your earliest convenience.}

Thank you for the opportunity to try your product. We look forward to the possibility of doing business with you in the future.

Sincerely,

[YOUR NAME, ex. Jill Jones]

Service Inquiry: Request To Call

2008-10-05T01:33:00.001+08:00

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

We would thus be interested in hearing from you. Please call me at XXX-XXXX, as I am anxious to learn more about the services you provide and the fees you charge.

Sincerely,

[YOUR NAME, ex. Jill Jones]

Complimenting/Thanking Supplier

2008-10-05T01:23:00.000+08:00

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

I would like to take this opportunity to thank you and your staff for [STATE ACTIVITY BEING COMPLIMENTED/THANKED, ex. taking the extra effort to process our rush order of your Venetian granite]. [STATE RESULT, ex. I would like you to know that our customer was extremely pleased with the results and would like to install the same type of granite in his hallways.]

We are indeed pleased to be dealing with you.

Sincerely,

[YOUR NAME, ex. Jill Jones]

Enclosing Document For Review

2008-10-05T00:55:00.000+08:00

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

I enclose a draft form of [DESCRIPTION OF DOCUMENT, ex. Purchase Agreement] for your review and comment.

Kindly review the document and advise me if you are in agreement with its terms, after which I will prepare copies for signing by us. If you require any changes, I would be happy to discuss them with you.

Sincerely,

[YOUR NAME, ex. Jill Jones]

Enclosing Document For Signature: Notarization Required

2008-10-05T00:52:00.000+08:00

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

I enclose four copies of the [DESCRIPTION OF DOCUMENT, ex. Purchase Agreement] regarding the [BRIEF DESCRIPTION OF SUBJECT MATTER OF DOCUMENT, ex. purchase of your new home at 9876 Anycity, Anystate].

Please date and sign all four copies of the Agreement where indicated and return them to me at your earliest convenience. I will then arrange to have them signed by the other parties and return one copy to you.

You will note that the documents require you to sign them in the presence of a Notary Public. Please make the necessary arrangements to meet with a Notary Public in your vicinity and have the Notary sign the documents where indicated.

Please feel free to call me if you have any questions or comments.

Sincerely,

[YOUR NAME, ex. Jill Jones]

Enclosing Document For Signature

2008-10-05T00:45:00.000+08:00

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

I enclose four copies of the [DESCRIPTION OF DOCUMENT, ex. Purchase Agreement] regarding the [BRIEF DESCRIPTION OF SUBJECT MATTER OF DOCUMENT, ex. purchase of computer accessories and peripherals] from us.

Please date and sign all four copies of the Agreement where indicated and return them to me at your earliest convenience. I will then arrange to have them signed by the appropriate signing officer here and return two copies to you.

Please feel free to call me if you have any questions or comments.

Sincerely,

[YOUR NAME, ex. Jill Jones]

Hiring An Accounting Firm

2008-10-04T23:56:00.000+08:00

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
Johnson & Morely, Accountants
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

We are pleased to retain the services our your accounting firm. I would like to take this opportunity to confirm the terms upon which we agreed.

As I understand, [STATE SERVICES, ex., your firm will produce, in accordance with generally accepted accounting principles, quarterly and yearly financial statements for our firm, ABC Co., for the fiscal year ending June 30, 1999. In addition, your firm will handle all draw requests for any condominium projects commencing or in progress during that fiscal period. We understand that your fee for the above services is $12,000, due in equal monthly installments.]

Please contact me if I am mistaken regarding our agreement. I look forward to working with you.

Sincerely,

[YOUR NAME, ex. Jill Jones]

To Insurer Requesting Cancellation Of Property Policy

2008-10-04T19:56:00.000+08:00

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

Re: Policy No. [NUMBER OF INSURANCE POLICY]

You are hereby notified that the property which we owned located at [ADDRESS OF PROPERTY] was sold on [DATE OF SALE OF PROPERTY, ex. November 30, 1998] and that the mortgage in favour of [NAME OF MORTGAGE COMPANY] has been paid out in full.

Accordingly, would you kindly cancel the policy and provide us with a refund of the unearned portion of the insurance premium. Please mail the refund to us at [ADDRESS OF INSURED].

Thank you for your assistance in this regard.

Sincerely,

[YOUR NAME, ex. Jill Jones]

Invitation To Join Association/Club

2008-10-04T19:55:00.000+08:00

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

Your [QUALIFYING ATTRIBUTE(S), ex. background in the field of finance] [has / have] prompted us to invite you to attend [MEETING, ex. our monthly financial professionalsâ€™ meeting].

Allow me to introduce myself. My name is [NAME, ex. Jill Jones] and I am the [POSITION, ex. president] of [CLUB/ASSOCIATION, ex. The Association of Financial Professionals]. [MENTION BACKGROUND OF CLUB/ASSOCIATION AND WHAT IT OFFERS, ex. For the past twelve years, our association has provided a forum for professionals in the field of finance to get together and discuss their opinions, suggestions and beliefs. We offer many benefits, such as our exclusive newsletter, The Art of Finance.]

[MENTION MEETING SCHEDULE, ex. I have taken the liberty of enclosing a brochure and meeting schedule. Feel free to attend any engagement which best suits your schedule] Iâ€™m certain you will be pleased with the benefits our [club / association] offers.

Feel free to call me at XXX-XXXX if you have any questions I can answer. Thank you for your time.

Sincerely,

[YOUR NAME, ex. Jill Jones]

Job Prospecting Letter To Management: Without Referral

2008-10-04T19:53:00.000+08:00

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

I have been following your firm for the past [DURATION, ex. four years]. [MAKE STATEMENT WHICH INDICATES YOU HAVE TAKEN THE EFFORT TO LEARN ABOUT THE FIRM, ex. I am convinced that the proliferation of automated compressor manufacturing facilities in the eastern United States, in conjunction with your new compressor technology, has the potential to place XYZ Inc. in forefront of its industry.]

I believe I have the ability to favorably affect your companyâ€™s bottom line.

Allow me to introduce myself, [NAME, ex. Jill Jones]. [RELATE HOW THE HIGHLIGHTS OF YOUR RESUME CAN BENEFIT THE FIRM, ex. Having had seven years of experience in sales and marketing of manufacturing supplies, I am confident my network of contacts in the field will be of great value to your firm. During my previous work experience, I have had close relations with several major manufacturers, which could be potential customers of your products. Accordingly, I am certain that I can increase your customer base.]

Since I understand that you are very busy, I have taken the liberty of including my resume with this letter. If we have an opportunity to speak with each other, I can better enumerate how I can be of service to your firm.

Please contact me at XXX-XXXX if I can serve you in any way.

Sincerely,

[YOUR NAME, ex. Jill Jones]

Thank You For Interview, Not Interested

2008-10-04T19:52:00.001+08:00

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

It was a pleasure to meet with you the other day. I was anxious to learn more about your firm and its plans for the future.

Unfortunately, I do not feel my qualifications suit the [STATE POSITION, ex. sales manager] position at your form. [STATE REASON, ex. As you know, I prefer to stay close to home and will not be able to travel as extensively as the position requires.]

Nonetheless, I truly appreciate the opportunity to have met with you and I sincerely wish yourself and your firm the best in the future.

Sincerely,

[YOUR NAME, ex. Jill Jones]

Thank You For Interview, Not Interested: I Have Accepted Another Offer

2008-10-04T19:51:00.001+08:00

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

It was a pleasure to meet with you the other day. I was anxious to learn more about your firm and its plans for the future.

Unfortunately, I have already accepted an offer from [FIRM, ex. ABC Co]. Nonetheless, I truly appreciate the opportunity to have met with you and I sincerely wish yourself and your firm the best in the future.

Sincerely,

[YOUR NAME, ex. Jill Jones]

Thanks For Referral

2008-10-04T19:49:00.000+08:00

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

I would like to thank you for your referral to [FIRM, ex. ABC Co]. [MENTION WHAT OCCURRED AND WHAT YOU WILL DO AS A RESULT OF THE REFERRAL, ex. On your suggestion, I have spoken with Mr. Holmes and forwarded my resume to the human resources department. I hope to be hearing from them soon.]

I will keep you up to date as to what happens. Thanks again.

Sincerely,

[YOUR NAME, ex. Jill Jones]

Thanks For Recommending Job Applicant

2008-10-04T19:47:00.000+08:00

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

I would like to thank you for suggesting [NAME, ex. Joseph Johnson] for our [STATE POSITION, ex. Sales Manager] position. [STATE WHAT HAS TRANSPIRED AS A RESULT OF SUGGESTION, ex. Joseph will be coming to our office on Friday for an interview. I am indeed impressed with his resume.]

Thanks again for your recommendation. I will keep you informed and up to date on what transpires.

Best regards,

[YOUR NAME, ex. Jill Jones]

Job Prospecting Letter To Human Resources Department: Without Referral

2008-10-04T19:46:00.001+08:00

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

I have taken the liberty of including my resume with this letter. I am confident that you will find my strengths, abilities and experience of use to your firm. Allow me to call you sometime next week to determine a convenient time to talk.

I look forward to speaking with you.

Sincerely,

[YOUR NAME, ex. Jill Jones]

Application To Posted Job: Without Referral

2008-10-04T19:44:00.000+08:00

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

I am writing regarding my interest in your [STATE POSITION, ex. sales manager] position. I have been following your firm for the past [DURATION, ex. four years]. [MAKE STATEMENT WHICH INDICATES YOU HAVE TAKEN THE EFFORT TO LEARN ABOUT THE FIRM, ex. I am convinced that the proliferation of automated compressor manufacturing facilities in the eastern United States, in conjunction with your new compressor technology, has the potential to place XYZ Inc. in forefront of its industry.] In addition to satisfying the qualifications of the position, allow me to highlight some other points which I am confident will interest you.

[RELATE HOW THE HIGHLIGHTS OF YOUR RESUME CAN BENEFIT THE FIRM, ex. Having had seven years of experience in sales and marketing of manufacturing supplies, I am confident my network of contacts in the field will be of great value to your firm. During my previous work experience, I have had close relations with several major manufacturers, which could be potential customers of your products. Accordingly, I am certain that I can increase your customer base.]

I have taken the liberty of including my resume with this letter; I am confident that you will find my strengths, abilities and experience of use to your firm. Allow me to call you sometime next week to determine a convenient time to talk.

I look forward to speaking with you.

Sincerely,

[YOUR NAME, ex. Jill Jones]

Job prospecting letter to management with referral

2008-10-04T17:50:00.000+08:00

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

[MENTION REFERRAL AT THE BEGINNING OF YOUR LETTER, ex. I understand from Mr. John Holmes that your firm is planning to expand geographically and is looking for new talent to facilitate that expansion.]

I believe I have the ability to favorably affect your companyâ€™s bottom line.

Please contact me at XXX-XXXX if I can serve you in any way.

Sincerely,

[YOUR NAME, ex. Jill Jones]

Refusal of Job Offer

2008-10-04T17:47:00.000+08:00

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

I am delighted by your offer to join [FIRM, ex. XYZ Inc]. Although I find the position and job duties to be challenging and tailored to my abilities, I have reluctantly decided not to accept the offer [STATE REASON, ex. as I would prefer to stay in the Phoenix area].

It was a pleasure to meet with you and I thank you for the time you gave me. I wish yourself and [FIRM, ex. XYZ Inc.] the best in the future.

Sincerely,

[YOUR NAME, ex. Jill Jones]

Request To Beat Competitor’s Price

2008-10-03T12:46:00.000+08:00

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

We would like to do business with you. Our firm is interested in [LIST PRODUCTS, ex. the following products for immediate delivery:

2 A34 model commercial compressors
300 yards of 4 1/2 A34-compatible tubing]

Although we have already obtained a quote of $[AMOUNT] from your competitor, I am confident you will be able to quote us a superior figure. Please contact me at XXX-XXXX by [DATE, ex. Friday].

It will be a pleasure to do business with you.

Sincerely,

[YOUR NAME, ex. Jill Jones]

Requesting Credit Terms

2008-10-03T12:41:00.000+08:00

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

We are interested in [PRODUCT/SERVICE, ex. placing an order for your Magnaflux compressor]. [BRIEFLY STATE COMPANY BACKGROUND, ex. We are a small manufacturing firm, specializing in the production of air conditioners for use in automobiles.]

To facilitate doing business together and to ensure that you are paid in a timely manner, we would like to inquire as to you credit terms. Please forward any information to us at:

[ADDRESS, ex.
4321 Second Street
Suite 765
Anycity, Anystate, 85465]

Feel free to contact me at XXX-XXXX if you require any information. I look forward to hearing from you.

Sincerely,

[YOUR NAME, ex. Jill Jones]

Requesting Discount On Early Payment

2008-10-03T12:35:00.000+08:00

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

We are pleased with your [products / services]. Nonetheless, we have a request to facilitate future business together.

As you know, you have been kind as to extend to us a [CREDIT TERMS, ex. 30-day credit term] for the past [DURATION, ex. year]. I'm sure that you will agree that we have always been prompt and on-time with our payments. To allow us to pay you earlier, allowing you to clear your accounts in a timely fashion, we would like to request an early payment discount, such as offered by your competitors. Indeed, you will agree that this request is not unreasonable in light of the volume of business we foresee to do together in the future.

Your timely response would be greatly appreciated.

Sincerely,

[YOUR NAME, ex. Jill Jones]

Settlement Offer On Disputed Account Balance

2008-10-03T07:46:00.000+08:00

[DATE, ex. Wednesday, June 11, 1998]

WITHOUT PREJUDICE

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

In reference to our disputed account balance, we are willing to offer a compromising settlement in order to resume doing business together.

Your [SOURCE, ex. June, 1998 account statement], a copy of which is enclosed, indicates a balance due of $[AMOUNT]. As you know, we dispute this figure for the following reasons:

[LIST REASONS, ex.
o Per our verbal agreement of 4/5/98, all invoices paid within 10 days were to be subject to a 2% discount; the following invoices fall under this category:
INVOICE # AMOUNT DISCOUNT
2342342 1,000.00 20.00
3234234 500.00 10.00
2432342 250.00 5.00
Total 35.00
o Per our verbal agreement, we were to be exempt from restocking charges for returned items; your credit note #2323422 accrues a $50.00 restocking charge for items returned on invoice #2323423]

Without admitting any liability, we offer a compromise to settle our account in full by payment of $[AMOUNT]. Enclosed, please find our check #[CHECK NUMBER] in that amount, deposit of which on your part shall discharge the entire aforementioned claimed balance of $[AMOUNT].

Sincerely,

[YOUR NAME, ex. Jill Jones]

Payment Enclosed: Single Invoice

2008-10-03T07:40:00.000+08:00

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

In reference to your invoice #[INVOICE NUMBER], enclosed, please find our check #[CHECK NUMBER] in the amount of $[AMOUNT]. [STATE WHAT YOU BELIEVE WILL BE THE STATUS OF YOUR ACCOUNT ACCORDINGLY, ex. In consideration of this check, I believe we owe a balance of $1,000.00, due 15 days hence.] Please call me if I am mistaken.

Sincerely,

[YOUR NAME, ex. Jill Jones]

Agree To Sponsor Cause

2008-10-03T01:04:00.000+08:00

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

I am honored that you would like us to sponsor your charity. Indeed, it will be our pleasure to associate our name with your fine cause.

{Enclosed, please find a check in the amount of $[AMOUNT] payable to [CHARITY]. Please forward a tax receipt to me at your earliest convenience.}

Call me at XXX-XXXX to discuss how we can go forward with the sponsorship.

Sincerely,

[YOUR NAME, ex. Jill Jones]

Thank You For Information

2008-10-02T17:30:00.000+08:00

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

I would like to thank you for providing me with the information I requested regarding [STATE SUBJECT, ex. the type of services your firm provides]. I found the information both interesting and applicable to my goals.

Again, I appreciate your effort and help.

Sincerely,

[YOUR NAME, ex. Jill Jones]

Wrong Items Shipped: Cancel Order

2008-10-02T13:07:00.000+08:00

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

I'm afraid there has been a slight error on our shipment.

Instead of [REQUESTED PROCUTS, ex. 100 sheets of 8x5 drywall], we received a shipment on [DATE, ex. Wednesday] of [SHIPMENT, ex. 50 sheets of 8x10 drywall]. Enclosed, pleased find [SUPPORTING DOCUMENT ENCLOSURES, ex. a copy of our P.O. #153234] confirming our order. Please check your records to determine whether I am mistaken.

Unfortunately, I must request that our order be canceled. [STATE REASON(S), ex. The time required to re-ship our order will significantly delay our schedule. Accordingly, we have arranged for our painters to provide the drywall through their suppliers.] [STATE WHAT WILL OR HAS BEEN DONE WITH CURRENT SHIPMENT, ex. Your trucks have taken the original shipment back to your premises.]

I regret that we were unable to complete the order. As I am certain this is an isolated incident, however, I look forward to continued business with you in the future.

Sincerely,

[YOUR NAME, ex. Jill Jones]

Wrong Items Shipped: Please Re-Ship

2008-10-02T13:05:00.000+08:00

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

I'm afraid there has been a slight error on our shipment.

Instead of [REQUESTED PROCUTS, ex. 100 sheets of 8x5 drywall], we received a shipment on [DATE, ex. Wednesday] of [SHIPMENT, ex. 50 sheets of 8x10 drywall]. Enclosed, pleased find [STATE SUPPORTING DOCUMENT ENCLOSURES, ex. a copy of our P.O. #153234] confirming our order. Please check your records to determine whether I am mistaken.

I will be delighted, nonetheless, to receive a re-shipment of our order at your earliest convenience. As I'm certain you understand, the incorrect shipment has caused us delays; we would hence appreciate your expediting our order in any manner possible. [STATE WHAT WILL OR HAS BEEN DONE WITH CURRENT SHIPMENT, ex. Your trucks have taken the original shipment back to your premises.]

Please contact me at XXX-XXXX if there are any concerns.

Sincerely,

[YOUR NAME, ex. Jill Jones]

Apology For Returned Check, Replacement Enclosed

2008-10-02T12:56:00.000+08:00

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

You can understand my embarrassment when I was informed that my check to you (#[CHECK NUMBER]) was returned due to insufficient funds. That is why I have immediately issued to you this letter and replacement check (#[CHECK NUMBER]), which is enclosed.

Please accept my apologies and assurance that this will not recur.

Sincerely,

[YOUR NAME, ex. Jill Jones]

Bid Request

2008-10-02T12:49:00.000+08:00

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

[SENDER FIRM NAME, ex. Carter Industries] is accepting bids for [PRODUCT(S) / SERVICE(S) AND REQUESTED DELIVERY DATE, ex. the following products for immediate delivery:

2 A34 model commercial compressors
300 yards of 4 1/2 A34-compatible tubing]

We request that you submit a bid, including credit terms and any other relevant information by [DATE, ex. June 20, 1998]. [MENTION METHOD OF SUBMISSION, ex. Please send all correspondence to:

Jill Jones
Carter Industries
1242 John Street
Suite 145
Anycity, Anystate 65433]

{You may reach me at XXX-XXXX if you require additional information.} I look forward to receiving your bid.

Sincerely,

[YOUR NAME, ex. Jill Jones]

Change of address and update telephone company

2008-10-01T17:39:00.000+08:00

[DATE, ex. Wednesday, June 11, 1998]

[ADDRESS, ex.
XYZ Telephone Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

To Whom It May Concern:

We are moving and would like to retain our current telephone number, (XXX) XXX-XXXX. Our old address is as follows:

[OLD ADDRESS, ex.
12314 First Street
Suite 423
Scottsdale, AZ 85288]

Our new address is as follows:

[NEW ADDRESS, ex.
321 Second Street
Suite 324
Tempe, AZ 83288]

I request that our services be transferred on [DATE, ex. June 28, 1998], with all billing and correspondence to be forwarded to the new address from that date onward. If there are any problems with this request, please call me at XXX-XXXX.

Thank you in advance.

Sincerely,

[YOUR NAME, ex. Jill Jones]

Rejection Of Alternative Product Suggestion

2008-10-01T13:16:00.000+08:00

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

We regret that our order for [PRODUCT(S), ex. five A45 compressors] was not able to be fulfilled due to [REASON, ex. a large backlog]. Although I appreciate your suggesting, [PRODUCT(S), ex. the B45] as an alternative, I'm afraid [STATE REASON FOR REFUSAL, ex. that model lacks the level of throughput we require].

[EITHER ASK FOR ANOTHER SUGGESTION, OR MENTION THAT YOU DO NOT REQUIRE ANY OTHER PRODUCTS, ex. Unfortunately, we were forced to place an order for the A45 with another supplier. However, we do look forward to dealing with you in the future. ALTERNATIVE: Would you have a similar compressor with a minimum throughput of 650 cubic feet per second? Please contact me at XXX-XXXX at your earliest convenience.]

Sincerely,

[YOUR NAME, ex. Jill Jones]

Your Account Statement Is Incorrect

2008-10-01T12:51:00.000+08:00

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

I believe there has been a slight mistake.

I have just received your [DOCUMENT, ex. your account summary for June]. Unfortunately, I am unable to reconcile your invoices to the $[AMOUNT] figure you state as my account balance. My records indicate as follows:

INVOICE/PAYMENT AMOUNT
[LIST INVOICES AND PAYMENTS, ex.
#2352344 250.00
Payment, Check #123, 5/1/98 -250.00
#2342564 500.00
Payment, Check #123, 5/1/98 -200.00
Balance 300.00]

I have taken the liberty of enclosing copies of the above invoices and checks. Please check your records to determine the source of the discrepancy and call me at XXX-XXXX once the difference has been reconciled.

Sincerely,

[YOUR NAME, ex. Jill Jones]

Requesting Credit For Frequent Flyer Mileage Credit

2008-10-01T00:09:00.000+08:00

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

Re: Frequent Flyer Mileage Credit

I enclose my ticket and boarding pass for my recent trip from [CITY OF DEPARTURE, ex. Los Angeles] to [DESTINATION CITY, ex. Toronto] on [DATE OF TRAVEL, ex. April 7, 1998]. I never received a credit for this on my Frequent Flyer Plan.

Please credit me with the travel on my Frequent Flyer Plan. Thank you.

Sincerely,

[YOUR NAME, ex. Jill Jones]