Thank You For Interview, Not Interested

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

It was a pleasure to meet with you the other day. I was anxious to learn more about your firm and its plans for the future.

Unfortunately, I do not feel my qualifications suit the [STATE POSITION, ex. sales manager] position at your form. [STATE REASON, ex. As you know, I prefer to stay close to home and will not be able to travel as extensively as the position requires.]

Nonetheless, I truly appreciate the opportunity to have met with you and I sincerely wish yourself and your firm the best in the future.

Sincerely,

[YOUR NAME, ex. Jill Jones]

Thank You For Interview, Not Interested: I Have Accepted Another Offer

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

It was a pleasure to meet with you the other day. I was anxious to learn more about your firm and its plans for the future.

Unfortunately, I have already accepted an offer from [FIRM, ex. ABC Co]. Nonetheless, I truly appreciate the opportunity to have met with you and I sincerely wish yourself and your firm the best in the future.

Sincerely,

[YOUR NAME, ex. Jill Jones]

Thanks For Referral

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

I would like to thank you for your referral to [FIRM, ex. ABC Co]. [MENTION WHAT OCCURRED AND WHAT YOU WILL DO AS A RESULT OF THE REFERRAL, ex. On your suggestion, I have spoken with Mr. Holmes and forwarded my resume to the human resources department. I hope to be hearing from them soon.]

I will keep you up to date as to what happens. Thanks again.

Sincerely,

[YOUR NAME, ex. Jill Jones]

Thanks For Recommending Job Applicant

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

I would like to thank you for suggesting [NAME, ex. Joseph Johnson] for our [STATE POSITION, ex. Sales Manager] position. [STATE WHAT HAS TRANSPIRED AS A RESULT OF SUGGESTION, ex. Joseph will be coming to our office on Friday for an interview. I am indeed impressed with his resume.]

Thanks again for your recommendation. I will keep you informed and up to date on what transpires.

Best regards,

[YOUR NAME, ex. Jill Jones]

Thank You For Information

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

I would like to thank you for providing me with the information I requested regarding [STATE SUBJECT, ex. the type of services your firm provides]. I found the information both interesting and applicable to my goals.

Again, I appreciate your effort and help.

Sincerely,

[YOUR NAME, ex. Jill Jones]