[DATE, ex. Wednesday, June 11, 1998]
[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]
Dear [NAME, ex. John Smith],
We thank you for submitting your bid of [DATE, ex. June 19]. We were impressed with the quality of your products and the detail of your bid.
Although the contract has be awarded to an alternative bidder, we do foresee requesting additional bids from you in the future. You may be interested to know that [STATE SUPERIOR TERMS OF THE SUCCESSFUL BIDDER, ex. the successful bidder quoted 10% lower than your bid, and was able to deliver within 15 days.]
We look forward to the possibility of doing business with you in the future.
Sincerely,
[YOUR NAME, ex. Jill Jones]
