[DATE, ex. Wednesday, June 11, 1998]
WITHOUT PREJUDICE
[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]
Dear [NAME, ex. John Smith],
In reference to our disputed account balance, we are willing to offer a compromising settlement in order to resume doing business together.
Your [SOURCE, ex. June, 1998 account statement], a copy of which is enclosed, indicates a balance due of $[AMOUNT]. As you know, we dispute this figure for the following reasons:
[LIST REASONS, ex.
o Per our verbal agreement of 4/5/98, all invoices paid within 10 days were to be subject to a 2% discount; the following invoices fall under this category:
INVOICE # AMOUNT DISCOUNT
2342342 1,000.00 20.00
3234234 500.00 10.00
2432342 250.00 5.00
Total 35.00
o Per our verbal agreement, we were to be exempt from restocking charges for returned items; your credit note #2323422 accrues a $50.00 restocking charge for items returned on invoice #2323423]
Without admitting any liability, we offer a compromise to settle our account in full by payment of $[AMOUNT]. Enclosed, please find our check #[CHECK NUMBER] in that amount, deposit of which on your part shall discharge the entire aforementioned claimed balance of $[AMOUNT].
Sincerely,
[YOUR NAME, ex. Jill Jones]
